City Administrator / City Secretary

The City Administrator is appointed by the City Council to oversee the day-to-day operations of the City.  The City Administrator acts as the Chief Administrative Officer of the City.  Responsibility of this department includes staff organizational management, personnel appointment and removal, preparation and execution of the City budget, as well as administration of City Ordinances and policy as adopted by the City Council.

The city secretary is appointed by the City Council. By ordinance the powers and duties of the city secretary shall be to:
  • Attend each meeting of the City Council and shall keep, in a record provided for that purpose, accurate minutes of the City Council's proceedings
  • Carefully keep all contracts made by the City Council
  • Countersign all commissions issued to city officers and all licenses issued by the mayor, and keep a record of those commissions and licenses
  • Draw all the warrants on the treasurer, countersign the warrants, and keep, in a record provided for that purpose, an accurate account of the warrants
  • Engross and enroll all laws, resolutions, and ordinances of the City Council
  • Keep a register of bonds and bills issued by the city and all evidence of debt due and payable to the city, noting the relevant particulars and facts as they occur
  • Keep the corporate seal
  • Notify the state judicial council of the name of each person who is elected or appointed as mayor, municipal court judge, or clerk of a municipal court within 30 days after the date of the person's election or appointment
  • Perform all other duties required by law, ordinance, resolution, or order of the City Council
  • Prepare all notices required under any regulation or ordinance of the city
  • Serve as the general accountant of the city and shall keep regular accounts of the city receipts and disbursements
    • Credit accounts allowed by proper authority and shall specify the particular transaction to which each entry applies 
    • Keep each cause of receipt and disbursement separately and under proper headings
    • Keep separate accounts with each person, including each officer, who has monetary transactions with the city
    • Maintain records of the accounts and other information covered by this subsection
  • Take charge of, arrange, and maintain the records of the City Council